Description
Position: Operations Manager
Start date: ASAP
Nature of contract: Temporary contract initially, with potential of longer-term employment
Location: Geneva
Link: https://irin-news.workable.com/jobs/47875
IRIN is recruiting a senior operations manager to set-up its new headquarters in Geneva, Switzerland, following its spin-off from the United Nations. The Operations Manager will be responsible for developing, implementing and maintaining key start-up and ongoing “business-as-usual” systems, policies and procedures for the newly independent non-profit IRIN Foundation.
One of the world’s top think tanks on humanitarian affairs - the UK-based Overseas Development Institute’s Humanitarian Policy Group - is currently incubating IRIN on a temporary basis. The Operations Manager will lay the groundwork for the handover of operations to IRIN Foundation.
Based in Geneva, and reporting to the Deputy Director of IRIN, the Operations Manager will also lead operational recruitment, building an effective central service team to support IRIN in human resources, finance, IT and other administrative functions, as outlined below.
General Responsibilities:
- Set up and manage flexible yet robust initial HR, finance and administrative systems core to the processes of IRIN and appropriate to the Canton of Geneva, Switzerland
- Develop and document policies, practices and facilities for IRIN
- Facilitate information sharing across internal departments
- Devise strategic and management tools for achieving objectives over the long-term
- Oversee and adapt central and project management, administration and communication systems as needs change
Financial management:
- Set up effective financial management systems
- Review and monitor budgets, record expenditures, process invoices, and regularly report to management
- Oversee financial management of grants, including disbursement, expenditures, donor reporting and monitoring of deliverables; ensure earmarked funding is spent accordingly
- Liaise with auditors
Operational support:
- Set up new office in Geneva
- Develop and implement high-quality internal systems and procedures, covering admin, finance, HR and monitoring and evaluation
- Support logistics of staff travel
- Organise meetings and events
HR Support:
- Ensure IRIN employment practices are in line with Swiss regulatory norms, including benefits, pension schemes, residency and tax
- Build an operational team, including HR, finance and administrative support as needed
- Support the search for and recruitment and induction of other new staff and contractors
- Outsource IRIN Foundation’s payroll system; update payroll provider with details of starters, leavers and changers on a monthly basis within specified deadlines
To apply:
Submit a CV and cover letter through at: https://irin-news.workable.com/jobs/47875
Your cover letter must detail any similar “start-up” experience and your familiarity with Geneva standards and procedures.
The deadline to apply is 11:59pm GMT Sunday 29 March 2015. Applications will be reviewed on a rolling basis as they arrive. Due to the high volume of applications, we will only respond to short-listed candidates.
About IRIN:
IRIN was the first news service of its kind, founded nearly 20 years ago by the UN Office for the Coordination of Humanitarian Affairs in response to a gap in humanitarian reporting exposed by the Rwandan genocide and its aftermath. What started as daily faxes to aid workers has turned into an award-winning humanitarian news and analysis service that delivers reporting from the frontlines of crises in more than 70 countries.
Our expert reporters and senior editors highlight neglected crises, amplifying the voices of the most vulnerable, influencing policy-makers, and critically examining what has now become a $22-billion-a-year aid industry.
Backed by more than 170 freelance correspondents, they deliver daily humanitarian reportage in English, French and Arabic through a website, a mobile app, a free email subscription service, and media syndication.
In a 2008 survey commissioned by IRIN, the global marketing research company ACNielsen found IRIN to be the premier online humanitarian news source for people who describe themselves as having a "strong impact on humanitarian issues". The survey found that when it comes to keeping abreast of humanitarian news and issues, IRIN was preferred to its closest rival, BBC Online, by a ratio of 4 to 1.
Moving forward, IRIN plans to expand coverage to Latin America and to China, increase language offerings, hire additional staff to market and monetize some products, increase storytelling/reporting platforms and take on more investigative multimedia projects.
Requirements
As it enters a new phase, IRIN is looking for a motivated, dynamic individual with an entrepreneurial spirit who will contribute to IRIN’s drive to become the world’s pre-eminent humanitarian news outlet.
Essential Skills:
- Knowledge of Geneva standards and best practices, particularly in HR
- Previous experience in a start-up scenario
- Policy development
- Budget monitoring and providing narratives to financial figures
- Strong analytical skills; confidence in financial analysis and quantitative data
- IT skills including Excel, Word, Outlook email, PowerPoint, databases
- High organisation skills with meticulous attention to detail
- Proactive, problem solving approach; ability to work on own initiative in a decentralised team
- Strong interpersonal skills and cultural awareness
- Ability to work under pressure and to strict deadlines
- Excellent written and oral communication skills in both English and French
Desirables:
- Interest in international development/humanitarian issues
- Experience in document management systems
- Willingness to travel
Benefits
This is an initial short-term “start-up” contract, with the potential of longer-term employment after that. Pre-existing Swiss citizenship or residency a requirement. Rates are competitive, negotiated based on experience.
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